How to set up an invoice finance agreement

Setting up a single invoice finance agreement with us is fairly straight forward and nowhere near as complicated as applying for a bank loan.

The bottom line is transparency.  We want to understand as much as possible about you, your company, the invoice you are selling and your customer.

So, let’s take it step by step.

You

We have a short application form that helps us gather some personal information about you.  The sort of thing we need to to know is where you live, your contact details, your assets and liabilities and some identification.  We’ll protect your privacy.  We won’t sell your details or spam you with unwanted material.  We will conduct credit checks with your agreement.  A poor credit history won’t necessarily rule you out, but we would want to know the reasons for any negative reports.

Your company

We like to get as much detail about your business as possible.  This helps us to tailor a specific solution to your needs.  It will help if you can provide us with the following documents.

  • Interim financial statements supplied by your accountant
  • Most recent  Balance Sheet and Profit and Loss Report
  • BAS statements for the last 3 quarters
  • Most recent tax office running balance (your accountant will have access to this, if you do not)
  • Current bank balance and transactions for the preceding 90 days.
  • Up to date aged debtors listing
  • Up to date aged creditors listing
  • Where a Trust is involved, a copy of the Trust Deed

Your Invoice

When we finance invoices we need to be satisfied that your customer has received the services or products described and is willing to pay the full amount which is owed.

For an agreement to be approved we will need to see the following documents.

  • A copy of the  invoice – with the amount, the debtor, the payment dates all clearly and correctly identified.  We won’t accept an invoice which is overdue.
  • Proof of delivery – this may include signed dockets, emails, payment schedules or anything that shows you customer has received the product or service
  • Terms and conditions of sale  – we’ll want to see if there are any conditions which could reduce the final amount paid by your customer.

Your Customer

This is the most important part of the transaction. There should be no doubt that the customer is able and willing to pay the invoice on time.  It will definitely help your cause if you can provide us with the following documents:

  • A purchase order
  • Any credit application your customer has signed.
  • Any credit references you have obtained
  • A history of your relationship with the customer including a debtor transaction report.
  • We also ask you to contact your customer and explain  that you have assigned the invoice to us.

If warranted we will insure your customer against insolvency, so that if they are unable to pay us we have an option to recover our funds.

Flexible

Sometimes,  not all the  information that we need to set up an invoice finance agreement is available.  It’s particularly difficult for start ups to provide historical documents.   If you are in that situation, it won’t necessarily rule you out.  It just means that what is available should be fairly comprehensive and help fill in any gaps in our understanding of how your business works.

The same applies to companies which may not have the perfect trading record.  We are flexible enough to understand that in real life many businesses struggle.  We can work with you if your customer is strong and confirms that the invoices will be paid on time.